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Home
About Us
Who We Are
Governance & Management
Sponsors
Donate Now
Membership
Inquire About Membership
Information and Benefits
Our Members
Member Spotlights
Members Login
Events
Events Calendar
Submit an Event
Volunteer Celebrations
International Volunteer Day
National Volunteer Week
Meet Me at the Mall
The Queen Elizabeth II’s Platinum Jubilee Medal Ceremony & Tea
Volunteer
Volunteer Opportunities
Post Volunteer Opportunities
Services
Resources
Recognition Programs
Recognize a Volunteer
Tim Hortons Volunteers of the Week
Leaders of Tomorrow Awards presented by ATCO
Volunteer of the Year Awards
Links
Professional Development
Capacity Development Through Diversity & Inclusion
Newsletters
Youth
The Duke of Edinburgh’s International Award
Contact
Wired 2 Hire
Baseline Survey Three: Governance
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*
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Before continuing, please select your choice below. Clicking “Agree” means that:
*
• You have read the information on the
previous page
• You voluntarily agree to participate
Agree
Disagree
Your organization operates/provides services one or more of these geographical areas:
*
Birch Hills County
City of Grande Prairie
Clear Hills County
County of Grande Prairie
County of Northern Lights
Municipal District of Fairview
Municipal District of Greenview
Municipal District of Peace #135
Municipal District of Smoky River
Municipal District of Spirit River # 133
Saddle Hills County
Yes
No
Error!
Sorry your are unable to complete this survey as you have disagreed to participate.
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Error!
Sorry your are unable to complete this survey as you do not operate/provide services in any of the listed geographical areas.
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Entry Form
Name of Organization
*
Address
*
Street Address
City
Alberta
British Columbia
Manitoba
New Brunswick
Newfoundland and Labrador
Northwest Territories
Nova Scotia
Nunavut
Ontario
Prince Edward Island
Quebec
Saskatchewan
Yukon
Province
Postal Code
Phone
*
Email
Governance Part Two
1. Who in your organization can call for a regular meeting of the Board? (Check all that apply.)
*
President/Chair only
Any board member
Executive Director
Two or more board members
Other
1. Other
2. How are board members notified for regular meetings?
*
Telephone
Email
Mail Post
Electronic Text
Social Media
Annual Schedule
3. How many board members must be present at a regular board meeting in order for a vote to take place (quorum)?
*
Less than 50%
50%
50% plus 1
51% to 75%
76% to 99%
100%
4. In the absence of a board member, does your organization allow for the use of proxy votes at a regular board meeting?
*
Yes
No
5. What physical settings are used for regular meetings of your Board of Directors?
*
Only in-person
Only electronic (e.g. ZOOM, Google Team)
Hybrid meetings (combination of in-person & electronic)
Email meetings
Other
5. other
6. Does your organization’s Board of Directors make decisions that are relevant and realistic to the organization’s mission and goals?
*
Yes
No
Not Applicable
7. Are Board decisions implemented on a timely basis?
*
100% of the time
75% to 99% of the time
50% to 74% of the time
under 50% of the time
Are rarely implemented
8. What are your organizations qualifications for registered membership (check all that apply)?
*
Age
Residing in a defined geographical area
Commitment to volunteer designated number of hours
Paid membership dues
Common interest
Profession
Client/user group
Annual income
Employee of the organization
Non-employee of the organization
Ethnicity
Family Structure
Reputable Background
Sponsorship
Other
8. other
9. Does your organization have the ability to revoke a registered member’s membership?
*
Yes
Yes with quorum of the board
No, must be done by membership at special meeting
No
10. Who in your organization can call for a special meeting? (Check all that apply.)
*
President/Chair only
Any board member
Executive Director
Two or more board members
Any registered member of the organization
Two or more registered members of the organization
Other
10. other
11. How are members notified for AGM or Special Meetings of your organization? (Check all that apply.)
*
Telephone
Email
Mail Post
Electronic Text
Social Media
Annual Schedule
12. How many registered members of your organization must be present for an AGM or Special Meeting to take place (quorum)?
*
Less than 50%
50%
50% plus 1
51% to 75%
76% to 99%
100%
13. Does your organization allow for the use of proxy votes at an AGM or Special Meeting?
*
Yes
No
14. What physical settings are used for AGMs or Special Meetings of your registered members?
*
Only in-person
Only electronic (e.g. ZOOM, Google Team)
Hybrid meetings (combination of in-person & electronic)
Email meetings for voting
Mail-Ins
Not Applicable
15. What are the election/appointment options for board members to your organization?
*
Staggered Terms (replacing only part of the board at each AGM)
New Board Voted on at each AGM
Retain appointment for duration of membership with organization
16. Do your governing documents (e.g. bylaws) allow for the removal of board members from the Board of Directors before their terms are over?
*
Yes
No
Not Applicable
17. In the event a board member resigns or is removed prior to the end of their term, how will they be replaced? (Check all that apply.)
*
Special election to finish term
Board appoints interim replacement
Succession plan replacement for position
Not replaced
Other
17. other
18. What roles on your executive committee of the board does the organization have? (check all that apply)
*
President
Vice President
Treasurer
Secretary
Secretary/Treasurer
Other
18. other
19. How are members of the executive committee selected? (Check all that apply.)
*
Elected/Appointed by the Board of Directors as a whole
Succession Planning ratified by Board of Directors
Elected by Membership at AGM/Special Meeting
Succession Planning ratified by membership
Volunteer for the position
20. How long can a board member retain their position on the executive committee?
*
Must be reinstated at each AGM
Duration of their elected term on the Board
Staggered term of office
Retain position for duration of membership with the organization
21. Does your Board of Directors have the ability to remove a member from the executive committee before their term is finished?
*
Yes with quorum
No, must be done by membership at special meeting
No
22. In the event a member of the executive committee resigns or is removed prior to the end of their term, how will they be replaced?
*
Special election to finish term
Board appoints interim replacement
Succession plan replacement for position
Not replaced
Other
18. other
23. Are new board members oriented to the unique aspects of your organization including its mission, bylaws, policies and programs?
*
Yes
No
Not Applicable
24. Does each board member have a Board operation manual and is aware of its contents?
*
Yes
No
Not Applicable
25. Does your organization cover costs for board member expenses (e.g. travel/meals)?
*
Yes
No
Not Applicable
26. Does your organization provide a regular honorarium to its board members?
*
Yes
No
Not Applicable
27. Does your organization provide honoraria to board members for work they may provide outside of the normal course of business?
*
Yes
No
Not Applicable
28. Does your organization have a formal recognition/appreciation program for its board members?
*
Yes
No
Not Applicable
29. On average, approximately how many hours did each of your board members contribute to the organization last year?
*
9 hours or less
10 – 39 hours
40 - 99 hours
100+ hours
30. Does your organization have a written succession plan to replace retiring/leaving board members?
*
Yes
No
Not Applicable
31. Are current board members who are not on the executive committee expected to move into positions on the executive committee as part of the succession plan?
*
Yes
No
Not Applicable
32. Are current executive committee members expected to move positions on the committee as part of the succession plan (e.g. Vice-president to President)?
*
Yes
No
Not Applicable
33. Are potential new board members identified during the year as part of the Board's succession planning?
*
Yes
No
Not Applicable
34. Are potential new board members invited to attend a regular meeting of your organization’s board prior to letting their name stand for election/appointment?
*
Yes
No
Not Applicable
35. Does your organization utilize a nominating process that ensures the board becomes/remains appropriately diverse with respect to representation of programs, gender, ethnicity, culture, economic status, disabilities, skills and/or expertise?
*
Yes
No
In Progress
Not Applicable
36. Does your organization ensure all board members receive training about their legal roles and responsibilities?
*
Yes
No
In Progress
Not Applicable
37. Does your organization’s Board of Directors set expectations for board members to actively and consistently participate in board activities?
*
Yes
No
In Progress
Not Applicable
38. Does your organization’s Board of Directors set priorities for the Board to address over the fiscal year?
*
Yes
No
In Progress
Not Applicable
39. Are any of your organization’s board members related by (marriage/family) to each other?
*
Yes
No
40. Has any board member of your organization gained preferential treatment/service as a result of being a member of the Board of Directors?
*
No
Yes in the past 6 months
Yes in the past year
Yes in the past 2 years
41. Has any family member of your organization’s Board of Directors gained preferential treatment/service as a result of being related to a board member?
*
No
Yes in the past 6 months
Yes in the past year
Yes in the past 2 years
42. Has any board member of your organization gained a financial benefit as a result of being a member of the Board of Directors?
*
No
Yes in the past 6 months
Yes in the past year
Yes in the past 2 years
43. Has any family member of your organization’s Board of Directors gained a financial benefit as a result of being related to a board member?
*
No
Yes in the past 6 months
Yes in the past year
Yes in the past 2 years
44. Does your organization’s Board of Directors address internal conflicts in a timely and effective manner?
*
Yes
No
45. Has internal conflict between board members impacted on your organization’s operations?
*
No
Yes in the past 6 months
Yes in the past year
Yes in the past 2 years
46. Has your organization lost board members due to personality conflicts between members of the Board of Directors?
*
No
Yes in the past 6 months
Yes in the past year
Yes in the past 2 years
47. Has your organization lost clients/program participants/user groups due to personality conflicts between members of the Board of Directors?
*
No
Yes in the past 6 months
Yes in the past year
Yes in the past 2 years
48. Has your organization lost funding or other financial opportunities due to personality conflicts between members of the Board of Directors?
*
No
Yes in the past 6 months
Yes in the past year
Yes in the past 2 years
49. Does your organization have difficulties recruiting board members as a direct result of ‘reputation’?
*
No
Yes in the past 6 months
Yes in the past year
Yes in the past 2 years
Name
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